Prism terms & privacy

Prism is an invite-only production operations application developed and operated by Wildlife AI for London Alley Entertainment. It is designed for authorized staff, collaborators, and production teams, not for general consumer use. In this policy, "Prism," "we," and "our" refer to Wildlife AI and London Alley Entertainment in their respective roles operating and sponsoring the service.

Prism may process the following categories of information:

• Account information: name, business email address, profile image, role, organization membership, and account status.
• Production records: project briefs, bids, budgets, estimates, schedules, documents, approvals, notes, and deliverables.
• Crew and vendor records: contact details, location, engagement history, union affiliation, rates, invoices, and related production information.
• Financial operations data: payroll entries, vendor charges, card and bank statement imports, purchase orders, accruals, and reconciliation records supplied by authorized users.
• Technical data: session data, IP address, browser and device information, error reports, security events, and feature preferences needed to operate and protect the service.

Prism does not currently offer a live connection to personal bank accounts. Any future bank-data integration will be documented here before it is enabled for real financial data.

Prism uses Google OAuth through Clerk to let authorized users sign in. For sign-in, Prism receives basic account information such as name, email address, profile image, and a Google account identifier. We use that information only to authenticate the user, apply access controls, display the user's account, and attribute work performed in Prism.

Prism is also being prepared for limited Google Workspace actions. If those features are enabled and separately authorized, Prism may use:

• Gmail send permission to send a production-related message initiated or approved by an authorized user. Prism does not use this permission to read the user's inbox.
• Google Calendar event permission to find suitable meeting times and create, retrieve, or update production-related calendar events for the authorized workflow.

Prism does not sell Google user data, use it for advertising, use it to determine creditworthiness, or use it to train general-purpose AI models. Human access is limited to what is necessary for support, security, legal compliance, or an action the user requests.

Prism's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements.

We use information processed through Prism to:

• authenticate users and manage role-based access;
• operate production intake, bidding, budgeting, staffing, and closeout workflows;
• import, organize, match, and reconcile authorized business records;
• provide AI-assisted extraction, drafting, and operational recommendations;
• maintain security, diagnose errors, prevent misuse, and improve reliability; and
• meet contractual, accounting, tax, and legal obligations.

Prism does not sell personal information. Information may be shared with authorized London Alley personnel and service providers only as needed to operate the application. Current providers include Clerk for authentication, Google Workspace for authorized account features, Supabase for database hosting, Render for application hosting, Sentry for error monitoring, and OpenAI and Anthropic for specific AI-assisted workflows.

We may also disclose information when required by law, to protect the security or rights of users and the service, or as part of a business transfer subject to appropriate safeguards. Providers are permitted to process information only for the services they supply to Prism.

Some Prism workflows send relevant project text or documents to AI providers for extraction, summarization, drafting, or recommendations. Users should submit only information they are authorized to process and must review AI-assisted output before relying on it. Google user data is not used to train general-purpose AI models.

We retain information for as long as needed to operate Prism, support active productions, meet contractual requirements, and satisfy accounting, tax, legal, and security obligations. Production and financial records may need to be retained for up to seven years after the relevant production wraps or the record's last activity. Retention controls for the internal alpha continue to be hardened and will be reviewed before a public production launch.

Authorized users may disconnect Prism from their Google account through their Google Account connections page. Disconnecting stops future access but does not automatically delete records that must be retained for legitimate business or legal reasons.

Prism uses managed authentication, encrypted network connections, hosted database protections, role-based controls, and operational monitoring intended to protect information. No system can guarantee absolute security. Users must protect their accounts and promptly report suspected unauthorized access.

Depending on the circumstances and applicable law, a person may ask to access, correct, or delete personal information associated with them. Some requests may be limited by business-record retention, contractual, legal, or security obligations. Send a request to dirk@wildlifeai.co.

Prism is a workplace application and is not directed to children under 18. Information may be processed in the United States and in other locations where our providers operate, subject to the safeguards and contractual terms applicable to those providers.

We may update this policy as Prism's features and data practices change. The date at the top identifies the version in effect. Material changes will be communicated through the application or directly to authorized users when appropriate.

Questions about this policy or Prism's data practices can be sent to dirk@wildlifeai.co.

Prism is invite-only. You may use it only if you are authorized by London Alley Entertainment or Wildlife AI and are able to enter these terms. Access is personal to you. Do not share credentials, bypass access controls, or use another person's account.

Prism is an alpha-stage service under active development. Features, data models, calculations, and availability may change. The service is provided for internal evaluation and supported operations, and should not be treated as the sole system of record unless your organization has approved that workflow in writing.

You agree not to:

• access projects, accounts, or information you are not authorized to use;
• upload unlawful, malicious, infringing, or unauthorized material;
• interfere with the service, probe it for vulnerabilities without permission, or evade usage limits;
• misrepresent approvals, financial records, or the identity of another person; or
• use Prism in a way that violates law, contractual duties, or company policy.

You and your organization retain ownership of content submitted to Prism. You grant Prism and its service providers permission to host, reproduce, transform, and transmit that content only as needed to operate, secure, support, and improve the service. You are responsible for confirming that you have authority to submit the content and personal information you provide.

AI-assisted extraction, suggestions, and drafts can be incomplete or incorrect. A qualified person must review outputs before they affect a budget, payment, staffing decision, client communication, legal duty, or other material action. Prism does not provide legal, tax, or accounting advice.

Production, financial, crew, client, and vendor information in Prism may be confidential. Handle it according to your organization's policies and any applicable production or client agreement. Notify us promptly if you suspect account compromise or unauthorized disclosure.

Prism, its software, design, documentation, and branding are owned by Wildlife AI, London Alley Entertainment, or their licensors as applicable. Except for the limited right to use the internal service, these terms grant no license to that intellectual property.

We may modify, suspend, or discontinue alpha features, restrict access, or remove content when reasonably necessary for security, legal, operational, or development reasons. We do not promise uninterrupted availability or a service-level commitment for the alpha.

To the fullest extent permitted by law, Prism is provided "as is" and "as available" during the alpha, without warranties of merchantability, fitness for a particular purpose, non-infringement, or error-free operation. Neither Wildlife AI nor London Alley Entertainment will be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from use of the alpha. Any liability that cannot legally be excluded remains limited by the applicable written agreement and law.

You may stop using Prism at any time. We may suspend or end access for a breach of these terms, loss of authorization, security risk, or discontinuation of the alpha. Provisions concerning confidentiality, ownership, disclaimers, liability, and retained records survive as applicable.

These terms are governed by the laws of the State of California, without regard to conflict-of-law principles, unless a controlling written agreement provides otherwise. Questions may be sent to dirk@wildlifeai.co.